Wedding Coordinator vs. Venue Coordinator 101
Wedding Coordinator VS Venue Coordinator
Your venue comes with a wedding coordinator? No it doesn’t. Here’s why and here’s the difference. A wedding planner essentially makes critical decisions regarding what, when, who, and how. They handle everything related to your venue, vendors, and wedding party. Most planners are with the couple from beginning to the end to oversee all parts of the wedding day. A venue coordinator is responsible for the venue. Plain and simple, the venue coordinator is hired by the venue and works for the venue.Their primary role is to protect the venue. A wedding planner and a venue coordinator have very separate responsibilities.
Keep in mind, most planners have several packages. Most commonly, either full planning, partial planning, or month of coordination. Below is a short list of duties and responsibilities with a Wedding Planner VS your Venue Coordinator!
Wedding Coordinator vs. Venue Coordinator
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Assemble master timeline and share with all vendors |
Give you a tour of the venue |
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Review contracts, identify any potential issues/time conflicts, make sure vendors follow through with contractual obligations |
Book your date/tour |
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Answer etiquette questions |
Answer questions specific to the venue |
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Assist with decor vision, tailoring to the venue and budget |
Help with a floor plan design |
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Recommend vendors tailored to your style and budget |
Provide you a list of preferred vendors |
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Arrive at venue before 1st vendor arrives |
Open the venue on wedding day |
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Keep you on track with your to-do list |
Control house lighting during the reception |
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Organize your rentals/vendors |
Venue maintenance (AC, restrooms, trash) |
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Line up bridal party, and cue DJ for processional |
Set up tables/chairs |
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Direct and assist guests through ceremony and reception |
Drive golf cart /transport guests |
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Attend to the needs of the bride and groom |
Break down venue at end of evening |
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Distribute final payments/tips to vendors |
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Set up and break down personal items |
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Coordinate grand entrance and exit |
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Coordinate with photographer to capture all of your special moments |
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Adjust timeline and communicate with all vendors |
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Acts as liaison between your family, friends and vendors |
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Clean up decor and pack personal items |
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Take care of any and all last minute changes and emergencies |
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